Online invigilated exams refer to computer-based assessments that are monitored to lower the risk of cheating. They are also referred to as supervised online exams or remote proctored exams.
Online tests have become increasingly popular for several strong reasons. The convenience they provide is the biggest reason why they are now so popular. Online examinations save valuable time and resources by removing the need for invigilators to commute to actual testing facilities. Professionals, candidates, and students from all over the world can take these tests from their homes or workplaces.
Thanks to flexibility and accessibility, people from different educational backgrounds can engage in evaluations. That makes it more convenient for them to fulfill criteria for certification, education, or employment.
The widespread use of online tests is mainly due to the use of cutting-edge technology for quick and secure assessment. Online proctoring technologies continue to increase the security and integrity of online tests through real-time monitoring and AI-based detection of suspicious conduct. These initiatives guarantee the dependability and fairness of online assessments.
Digital platforms also offer quicker ways to conduct examinations, deliver results, and collect feedback, which increases the effectiveness of the assessment process for both students and invigilators. Educational institutions, certifying agencies, and related businesses are increasingly using online tests to conduct assessments that preserve the reliability and security of the testing process.
Online exams are an effort to simulate exam settings outside of educational institutes and are typically completed by students at home using their computers. The many forms of supervision usually include a combination of the following:
Authentication
The use of a webcam is common to determine whether a student matches an official photograph that may be kept on an identification card or in a database when a student’s identity is verified. Additional methods of authentication include fingerprint scanning. Typically, passwords are insufficient for authenticating because they can be exchanged easily.
Lockdown
Specific software installed on the student’s computer can prevent them from accessing unlawful files or programs. In a closed-book test, for instance, the software may try to prevent the student from using any other programs outside the exam platform, prohibit access to the student’s files, and ban access to all other websites.
Monitoring
The computer, microphone, and webcam of the student are used to try to maintain the testing environment. Invigilators can monitor students in real-time while the students are taking the exam or retrospectively using a recording of the exam. This takes many different forms and involves a combination of human and artificial invigilators.
Most education providers who use online invigilated tests use a third-party vendor for the invigilation, who may also offer the exam platform. In addition, the educational institution may employ a separate third-party exam platform or its own learning management system.
Online Invigilated Exams: Risks and Problems
Online exams frequently draw criticism even if invigilators conduct them under strict supervision. A large portion of this criticism stems from three main issues. First off, some critics worry that online invigilated exams are merely another tactic to prolong the idea of exams since they believe that examinations are an outdated assessment method.
Second, many teachers, students, and privacy advocates are concerned that online exam invigilation is a form of surveillance. Thirdly, many claim that online tests with live invigilators are incompatible with the growth of a culture of good academic integrity since they are based on a mistrust of students. For providers who use online invigilated exams, these criticisms have also sparked demonstrations, petitions, legal action, and other issues.
Beyond ethical and educational concerns, there are several practical risks and issues with online invigilated tests. Poor student experiences are possible, particularly if a facility has not adequately planned, as seen by media accounts of frequent interruptions of test takers, restrictions on restroom breaks, and interface issues.
Several high-profile technological failures have also occurred, from exams being unadministered during massive, high-stakes exams to data security breaches that allowed the disclosure of information on hundreds of thousands of test takers. Finally, there is a concern that there is little independent proof to back up the advantages of online invigilation for preventing cheating.
Effective Strategies for Using Online Invigilated Exams
Communicate Expectations Clearly
For online tests to be successful, communication is essential. It’s crucial to give exam takers thorough instructions well before the exam date. This explains in detail what the online invigilation procedure entails. Clarify what conduct is acceptable throughout the exam, such as staying quiet, refraining from looking at unapproved materials, and always being in front of the camera. Communicating the repercussions of any violations, such as instant disqualification or disciplinary procedures, is equally crucial.
Select the Proper Proctoring Method
A crucial first step is choosing the best online proctoring solution. Consider the unique requirements of your school or organization, your budget, and the degree of security needed for your exams. There are many different proctoring options, such as live proctoring, in which a human proctor monitors the exam in real-time, and AI-based proctoring, which employs artificial intelligence to keep an eye on test takers. For optimum efficacy in maintaining exam integrity, a combination of these strategies may be the best course of action.
Technical Prerequisites
Create a complete list of technological needs for test-takers to ensure a smooth exam experience. These specifications may include the suggested operating systems, the required internet speed, and any plugins or applications that invigilators may need. Test takers can benefit from having a list of these technical prerequisites and from having access to technological support alternatives.
Pre-Examination Planning
A thorough preparation is required prior to the exam day. Make sure the technological infrastructure is set up and operating correctly. This involves checking that the internet connection is steady, the web cameras and microphones are working, and the exam software is correctly installed. Additionally, offer proctors and test-takers training sessions.
Proctors need to be knowledgeable about all aspects of the online invigilation procedure, including how to use the proctoring software and resolve potential problems. Clear directions on how to access the exam, the rules and guidelines, and the expectations should be given to test-takers.
Protect Exam Content
Secure the content properly to stop cheating on online tests. Make it difficult for test-takers to communicate answers in real-time by using exam software that can randomly organize the questions and answer options. Consider using question banks as well so that every student gets a different set of questions. This increases security by making it less effective to share answers and by making each exam’s experience slightly different.
Identity Confirmation
Verify the identity of test takers to ensure they are who they claim to be during the exam. Implement multi-factor authentication, which can scan government-issued IDs or use facial or fingerprint recognition. By verifying the participant’s identities, you can maintain the examination’s authenticity.
Real-time Surveillance
To maintain a careful eye on test takers while they complete the exam, invigilators can also use real-time monitoring software. Live proctoring, in which an actual proctor watches the students in action, can help spot and handle questionable activity immediately. When necessary, such as in situations involving suspected cheating, unauthorized communication, or technical difficulties, invigilators should follow the specified guidelines to interfere with or prevent this activity.
Monitoring With AI
AI-based monitoring should be used to complement online invigilation. Invigilators can detect any anomalies that indicate cheating or other problems by analyzing the actions and behavior of students. For example, background noise and eye movement. These automated tools can give invigilators a more thorough understanding of the exam setting and can aid in identifying potential issues.
Effective Communication Channels
Create clear channels of communication between test-takers, invigilators, and tech support. As a result, students can get quick help if they run into technological issues or have general questions regarding the procedure. Effective communication is essential for resolving problems quickly and minimizing disruptions.
Data Security and Privacy
Throughout the online verification procedure, invigilators should maintain strict data security and privacy practices. They should verify that the proctoring service abides by the laws governing privacy and data protection. It is crucial to be transparent and assure students that their privacy will be protected by outlining the details of how their data will be collected, stored, and used.
Disability-related Accommodations
Make sure that your online invigilation procedure is inclusive and accommodates students with disabilities. Develop a method for providing adjustments to guarantee that every student has an equal chance to pass the test. For example, providing more time or assistive technology.
Review and Analysis
Review exam records and video recordings after the exam is over. This process is crucial for spotting anomalies or questionable conduct. Investigate any instances that have been flagged and choose the proper responses.
Continual Development
Continuous development is necessary to keep an effective online invigilation procedure. Make the necessary improvements after routinely assessing the performance of your procedures and collecting the comments of invigilators and students.
Final Thoughts
Stay updated on the best practices and new developments in invigilation technology to conduct efficient and smooth online exams. By employing these techniques, you can adequately monitor online exams and maintain the validity of the evaluation procedure while providing students with a fair and secure testing atmosphere.
